June 13, 2025

Meeting Summary for Hollywood Squares Men's Personal Meeting Room

Jun 13, 2025 06:44 PM Eastern Time (US and Canada) ID: 589 590 9202

Quick recap

The group discussed several service position changes and transitions, including updates to meeting trainer, weekend host assigner, and secretary roles, while also reviewing the current treasury balance and potential new bookie position. They addressed the secretary role's continued necessity given AI transcription implementation and outlined the position's responsibilities, with consideration given to nominating Jeremy for the position. The group approved several initiatives including a virtual AA history presentation, a Hollywood Squares event format, and a new step/tradition meeting format, while also discussing changes to their Grapevine subscription and addressing concerns about training host workload.

Next steps

• Matt to look into getting an online subscription for the Grapevine that can be posted on the group's website.

• Tom to contact Chris Rizzo about posting the Grapevine subscription on the group's website.

• Steve to organize the Hollywood Squares event for the Friday night before the clambake.

• John R to meet with Jerry-CO over the weekend to discuss host training responsibilities.

• The group to implement the new format for Saturday morning meetings starting in September, alternating between steps and traditions for a 3-month trial period.

• Tom to take on the role of Grapevine representative for the group.

• Matt and Tom to work together on implementing the Grapevine subscription for the group's website.

Summary

Service Position Transitions and Updates

The group discusses various service positions and transitions. John R. will take over as meeting trainer from Jerry, with Jerry agreeing to provide a script. Mike confirms that Johnny D. will become the new weekend host assigner, while Mike will continue as the daily host assigner until January. John A. reports that his role as secretary has been reduced due to the implementation of AI transcriptions. The treasurer, Matt, reports a current balance of $2,692.92, with $2,103 allocated for the clambake, leaving $589.92 available. Steve mentions that Stacey might take over as bookie, pending group approval.

Secretary Role and Leadership Transition

The group discusses the role of the secretary, with John A expressing uncertainty about its continued necessity given the use of AI for transcriptions. Matt outlines the secretary's responsibilities, including greeting new attendees, encouraging membership, and sending follow-up communications. The group considers nominating Jeremy for the position, with Matt agreeing to discuss it with him after the meeting. Paul confirms his continuation as business leader for another year and reminds the group about the importance of the upcoming November 28th business meeting for job turnovers. The group also discusses the need to encourage more member participation in service positions and business meetings.

Meeting Date and Voting Changes

The group discusses and approves a motion to move the next business meeting to November 14th. Steve proposes a new voting procedure where members can abstain by turning off their cameras, which is also approved. Richard and Gary confirm they have taken on the breakout room commitment. The group clarifies that Chris from Jupiter is handling the bereavement job. Steve continues to present items from his list for discussion.

New Initiatives for Group Gatherings

Steve proposes two new initiatives for the group. First, he suggests inviting Laurie, who has created a high-quality presentation about the founding of Alcoholics Anonymous, to give a virtual tour for the group. The proposal is unanimously approved, with the presentation expected to last 30-45 minutes. Second, Steve proposes turning the Friday night event before the annual clambake into an official Hollywood Squares event to ensure the group has a reason to gather even if the clambake cannot occur in the future. This proposal is also unanimously approved, with Steve offering to organize it one last time before passing the responsibility to another group member. Scott clarifies that the event will be paid for by attendees, not from the 7th tradition funds.

Step-Tradition Meeting Format Change

The group discusses changing the format of their step and tradition meetings. Steve proposes alternating between steps and traditions each week, starting from step one. After some debate, the group votes to try this new format for three months beginning in September. They also discuss the importance of having knowledgeable speakers for tradition meetings. Gregory suggests using a traditions checklist from silkworth.net as a guideline for speakers. The group agrees to start the new format in September after completing their current schedule through August.

Grapevine Subscription and Service Changes

Tom proposes that the group purchase a Grapevine subscription to support GSO and send it to a facility. After discussion, the group decides to explore getting an online subscription to post on their website. Matt and Tom will investigate this option with Chris. The group votes to create a new service position of Grapevine representative, with Tom elected to the role. Jerry raises concerns about the increasing workload of training hosts, suggesting potential changes to the process. The meeting concludes with various administrative discussions.