June 27, 2025

Meeting Summary for Hollywood Squares Mens's Personal Meeting Room

Jun 27, 2025 06:28 PM Eastern Time (US and Canada) ID: 589 590 9202

Quick recap

The meeting focused on role assignments and updates across various positions within the organization, including IT, weekend meetings, and meeting speakers. The group discussed service position changes, approved new initiatives, and decided on a new meeting format starting in September. They also addressed the transition of a Google Voice number for meeting calls, scheduled a presentation on the founding of Alcoholics Anonymous, and concluded with administrative updates and a moment of silence.

Next steps

• Steve to organize Laurie's presentation on the founding of Alcoholics Anonymous for October 11th at 12:30 PM.

• Chris to update the website with information about the Grapevine, including links and Tom's contact information as the Grapevine representative.

• Chris to add "Google phone monitor" to the group job list with a 6-month rotation.

• Chris to update the Google Voice settings for Danny and Stacy as new phone monitors, removing Steve, Richard, and Mike.

• Chris to train Danny and Stacy on how to use the Google Voice app for managing incoming calls and texts.

• Chris to test the updated Google Voice setup with Danny and Stacy.

Summary

Role Assignments and Team Updates

The meeting focused on role assignments and updates for various positions within the organization. Chris provided an update on the IT website and sought clarification on new job assignments, which were discussed with input from Steve and others. Johnny confirmed his responsibilities for weekend meetings, and John R. reported on upcoming speakers. The group discussed the viability of the secretary position in light of AI transcription, with Paul noting this for further discussion. Stacy expressed interest in taking on more responsibilities and catching up with John on meeting details. The conversation ended with Jeremy reporting on his work as a greeter and receiving positive feedback from Chris.

Service Position and Program Updates

The group discussed several service position changes and transitions, including updates to meeting trainer, weekend host, assigner, and secretary roles. They approved new initiatives like a virtual history presentation and a Hollywood Squares event format. The group also decided to implement a new step and tradition meeting format starting in September, alternating between steps and traditions each week. Additionally, they discussed the grapevine subscription and decided against purchasing it for public distribution, instead opting to create a webpage with information about the grapevine and how members can subscribe on their own.

AA Presentation and Training Planning

The group agreed to schedule Laurie's presentation on the founding of Alcoholics Anonymous for October 11th at 12:30 PM, following the regular 11 AM step meeting. They discussed concerns about time zone differences and decided to keep the presentation after the step meeting rather than replacing it. Jerry-CO raised the issue of hosting training for new meeting hosts, suggesting monthly or bi-weekly group training sessions, though Chris suggested this should be up to individual trainers to decide.

Google Voice Number Rotation

The group discussed the transition of a Google Voice number used for meeting calls, which was initially assigned to Steve, Richard, and Mikey for a 6-month term. Steve requested to pass on his role to Danny, and the group agreed to rotate the responsibility every 6 months. Chris was tasked with updating the system to show caller IDs as the Google Voice number, ensuring participants could identify Hollywood Squares calls. Chris also planned to test the new setup with Danny and Stacy the following day. Additionally, Paul thanked Chris for assisting with his computer issues, and the conversation ended with a moment of silence and the Lord's Prayer.