May 30, 2025

Meeting Summary for Hollywood Squares Men's Personal Meeting Room

May 30, 2025 06:42 PM Eastern Time (US and Canada) ID: 589 590 9202

Quick recap

The meeting covered various administrative updates, including financial reports, host assignments, and committee positions. Discussions were held on operational matters such as host training, speaker scheduling, and proposed changes to meeting formats. The group addressed the need to fill several leadership roles and encouraged greater member participation in service positions, while also planning for upcoming events and transitions.

Next steps

• Steve to temporarily take over the bookie position and approach Scott M. from the Cape about taking it on permanently.

• John R. to take over the meeting trainer position.

• Dan to temporarily take over the breakout room coordinator position for Wednesday nights and approach Lynch about taking it on permanently.

• Richard to take over the breakout room coordinator position with Gary as backup.

• Matt to get Jeremy to take on the secretary position full-time.

• Paul to continue as business leader for a one-year commitment.

• Mike to take over the Saturday and Sunday morning host assigner position temporarily and approach Johnny D. about taking it on permanently.

• Group to consider announcing the importance of attending the November 28th business meeting for job turnovers throughout November.

• Steve to coordinate with Mike about announcing the November 28th business meeting during one of the weeks in November.

• Group to consider how to celebrate Founders Day (week of June 10th).

Summary

Administrative Updates and Host Assignments

The meeting covered several updates and administrative tasks. Chris reported on a donation being sent to Mark Barry's family following his mother's passing. Steve provided an update on the calendar, which has been updated with recent information. Matt shared the current financial status, including payments made and balances. Dan from Boston reported on medallions for June. Host assignments for various meetings were discussed, with Mike and Frank confirming they are caught up through early July. Gary mentioned updating host assignments for Saturday and Sunday morning meetings through August. The conversation ended with Paul experiencing technical difficulties and requesting Matt to review the meeting minutes.

Operational Updates and Staffing Changes

The meeting covered operational updates, including discussions on host training, speaker scheduling, and financial status. A proposal to disable chat during speaker shares was debated but ultimately rejected. The group approved sharing the meeting format with another group and discussed the need to fill several positions by July 1st. Steve volunteered temporarily to be the bookie to help transition to a new speaker coordinator, Scott M., who frequently attends other meetings.

Committee Leadership Assignments Review

The group reviewed several committee assignments and leadership positions, confirming that Justin would continue as calendar coordinator through December 31st, while Chris's website role was not due until December. Dan announced that Scott P. from Spokane would take over the Dan medallions position, and John was appointed as the new bookie, with Steve taking on the trainer role. The group also discussed the host assigner position, which Mike agreed to continue handling through December 31st, and the secretary role, which Frank could extend for another 6 months or pass to another member.

Volunteer Roles and Assignments

The group discussed host assignments for Saturday and Sunday meetings, with Mike temporarily taking on the role while seeking a permanent replacement. They also addressed the need to fill the secretary position, with Dan agreeing to take it over temporarily. The team struggled to find volunteers for the Wednesday night breakout room coordinator role, with Mike ultimately being nominated but expressing uncertainty about his ability to handle the position.

Encouraging Participation and Leadership

The group discussed the need to encourage more members to participate in business meetings and take on service positions. They agreed to try offering positions to new members, with the understanding that current members could also suggest new people to help them. Paul was re-elected as Secretary for a one-year term. The group also discussed celebrating their group's anniversary and the importance of attending the upcoming business meeting on November 28th for the turnover of jobs. John R. mentioned he might be unavailable for the first few weeks of July due to surgery.