September 19, 2025

Meeting Summary for Hollywood Squares Mens's Personal Meeting Room

Sep 19, 2025 06:42 PM Eastern Time (US and Canada) ID: 589 590 9202

Quick recap

The meeting covered updates from various committee members regarding scheduling, website changes, and membership numbers, along with financial reports from the Clam Bake event and plans for the OIAA International Convention. The group discussed upcoming events including a golf outing and Clam Bake, while also addressing website improvements such as adding a photo section and updating member contact information. The conversation ended with discussions about Zoom bombing incidents and the need for better co-host training, with Steve West agreeing to prepare training options for the next business meeting.

Next steps

• Chris to update the website with a pictures section under the members section for sharing photos from events .

• Chris to send a monthly email with instructions for submitting pictures to the Hollywood Squares email address.

• Scott B to maintain a list of members who don't respond to medallion notifications for potential future culling of the group list.

• Steve West to prepare options for co-host training for the next business meeting.

• Chris to add to the website that on the day of the clam bake, the host has discretion to invite anyone to speak and run the meeting as long as they want.

• Chris to update the co-host instructions to include managing spammers/Zoom bombers.

Summary

Committee Updates and Event Planning

The meeting covered updates from various committee members and discussed upcoming events. Cameron reported on scheduling commitments, Justin confirmed the calendar was up to date, and Chris provided updates on website changes and membership numbers. Matt B reported that the Clam Bake raised approximately $6,228, with expected expenses of about $5,500, leaving a balance of around $905. Scott B mentioned sending out more medallions for September and reaching out to potential recipients. The group discussed plans for the OIAA International Convention, including website posting and speaker coordination. Frank reported on hosting duties for the fall and mentioned still needing to fill about 35% of available slots. The conversation ended with discussions about a golf outing, including tee times and participant numbers, as well as plans for the upcoming Clam Bake, including dinner arrangements and expected attendance.

2024 Event Planning Updates

The group discussed plans for next year's events, including a potential dinner at La Scala instead of Mother Man's, with Steve West proposing to hand over dinner setup responsibilities. Chris proposed adding a photo section to the website for members to share event pictures, which was approved unanimously. The group also agreed to give the host of the clam bake meeting full discretion over attendees and meeting duration. Additionally, they discussed updating the member contact list to remove inactive members and adding photos from various events to the website.

Zoom Bombing Prevention Training Plan

The group discussed issues with Zoom bombers disrupting meetings and the need for better co-host training. Frank reported experiencing a Zoom bombing incident where an uninvited participant was able to target him as the speaker. The discussion revealed that while the group had previously decided to implement co-host training, no specific plans had been finalized. Steve West agreed to prepare options for co-host training at the next business meeting, focusing on practical skills like managing meeting controls and removing disruptive participants. The group agreed that chairpersons should proactively assign and brief co-hosts on their responsibilities rather than randomly selecting people who may not be familiar with the co-host role.