November 14, 2025

Meeting Summary for Hollywood Squares Mens's Personal Meeting Room

Nov 14, 2025 06:41 PM Eastern Time (US and Canada) ID: 589 590 9202
Quick recap

The meeting began with reports from various members covering bereavement matters, bookends, calendar coordination, and financial updates. The team discussed host scheduling, website updates, and the need for additional co-host training sessions. Multiple service positions were assigned and filled, including roles for calendar coordination, host coordination, and various meeting responsibilities, while the group also addressed the need for an event coordinator for an annual dinner.

Next steps

• Chris: Send bereavement card to John V. from Ocala and make donation to AA

• Cameron: Reach out to people for speaker availability for Monday at 12:15 PM Eastern Standard Time Zoom Meeting

• Matt: Send $900 to GSO and $300 to International Online AA

• Cameron: Post commitments within 2-3 week time frame each night in the chat

• Steve and John A: Schedule dates for co-host training sessions

• Gary: Reach out to Chris R. to work together on IT/website for the next year

• Scott M: Work with Gary and Chris on IT to keep the website going

• John R: Take over calendar position from Justin starting January, coordinate with Justin for training

• Stan: Take over daily host coordinator position starting January 1st

• Steve D: Take over host coordinator for Saturday and Sunday step-in and big book meeting starting January 1st

• Bill: Take over host position for Friday and Saturday night late starting January 1st, coordinate with Frank for training

• Jerry-CO: Take over meeting trainer position starting January 1st

• Richard, Danny, and Mike Lynch: Handle Google Phone Monitor duties starting January 1st

• Don from Delray: Take over Wednesday night breakout room coordinator starting January, coordinate with Richard and Gary for training

• Matt: Follow up with Paul M. and Skip regarding event coordinator for annual welcome dinner

• Scott: Start looking for golf courses for clam bake week and reach out to potential coordinators in spirit of rotation

• Gary: Continue to put all events surrounding clam bake on calendar, update dates for next year

• Scott: Ensure Andrew L. from Cape Cod is on group list and provide info to Chris for sympathy card

• Chris: Send sympathy card to Andrew L. from Cape Cod regarding his father's passing

Summary

AA Group Meeting Updates

The meeting began with a moment of silence and the Serenity Prayer. Paul led the discussion, starting with reports from various members. Chris reported on bereavement matters, including sending a card to John V. Cameron provided updates on bookends and requested volunteers for a Monday Zoom meeting. Steve West covered for Justin regarding the calendar, noting that Justin's term is ending but he is willing to continue if no one takes over. Matt reported on the treasurer's report, detailing the current balance and planned donations to GSO and International Online AA. John R discussed the meeting trainer role, emphasizing the simplicity of following the provided script. Various members, including Mike and Steve West, provided updates on hosting duties. The conversation ended with a brief mention of missing members and the assumption that everything was running smoothly.

Host Scheduling and Training Updates

The team discussed host scheduling, with Steve confirming 7pm hosts are covered through March 1st, and Frank reporting full availability through November with two-thirds of December filled. They also discussed adding photos to the website, with Steve sharing pictures from Klan events and encouraging others to submit photos for Chris to add. The team agreed to schedule two co-host training sessions, one on December 11th and another on the 20th, though John noted they need more people trained to properly handle co-host duties. Steve announced that Chris will continue as IT manager for another year, with a helper to be trained, and offered to help coordinate the Hollywood Squares Welcome Dinner on September 11th, which typically attracts around 50 attendees.

Service Position Assignments Meeting

The group discussed and assigned various service positions, with several members volunteering or being nominated for roles including bereavement coordinator, bookie, business meeting chairperson, calendar coordinator, and daily host coordinator. Paul expressed ignorance about his responsibilities as business meeting chairperson, but decided to retain the position. The group agreed to keep Chris in the bereavement coordinator role after John A nominated him, and confirmed Cameron would continue as bookie. Stan was selected as the new calendar coordinator assistant to work with Justin, and Steve D was chosen as the host coordinator for Saturday and Sunday step-in and big book meetings.

Group Roles and Coordination Meeting

The meeting focused on filling various roles and responsibilities within the group. Jerry agreed to train hosts for weekly and weekend meetings, excluding dealer's choice sessions. Richard and Gary discussed the coordination of breakout rooms for Wednesday night meetings, with Gary offering to assist in training. Steve suggested nominating Mikey Lynch for phone monitoring duties, which was approved. The group also discussed the need for an event coordinator for an annual dinner, with Steve and Matt agreeing to follow up with potential candidates. Lastly, Scott mentioned the need to include Andrew L. from Cape Cod on the group list and coordinate sending him a sympathy card.