Shared procedures that apply to every Hollywood Squares meeting. Read this once when you start hosting; refer back when you need a refresher.
- Claim Host code
- See the Host Code page in the Members Area
- Website
- www.hollywoodsquares.org
- Zoom passcode
- hollywood (all lowercase)
- Current officers
- See the Member Jobs page
Run through this checklist before every meeting you host:
- Open the Zoom room 15 minutes early.
-
Claim Host using the code from the Host Code page.
- Participants › Claim Host › Enter code
- Assign 2–3 co-hosts and brief them on their duties (see next card).
- Assign someone for the Moment of Silence & Serenity Prayer.
- Assign someone to read the Preamble.
- Assign someone to read the Lord’s Prayer at close.
Ask your co-hosts to handle the following so you can focus on running the meeting:
- Help manage the room — muting attendees when needed and removing any Zoom-bombers.
- Post the upcoming commitments in the chat.
- Post reminders about business meetings.
- Post the website link and Zoom passcode in the chat (see Quick Reference above).
Once the speaker or reading is done, read this aloud before opening announcements:
Please open the chat feature for announcements. There is a Raise Hand feature if you wish to share.
The Main Chat (formerly “Everyone”) is for:
- Group business
- 7th Tradition
- Upcoming commitments and meeting schedule links
We call on those new to the meeting or those we have not seen in a while.
Some meetings ask members to limit sharing to 3 minutes or less — check the specific host guide for that meeting.
Close every meeting with the Lord’s Prayer, led by the person you assigned during pre-meeting setup. After the prayer, you can end the Zoom call.
- Don’t click “End Meeting for All” while the meeting is still running. If your end-meeting button says “End Meeting for All,” it means you’re the Host. Only click it after the meeting is truly over.
- If you need to leave before the meeting ends, pass the Host role first. Assign the role to another member and tell them verbally — not everyone reads the chat.
- Limit any chat or conversation between people sharing — it’s distracting and eats time from other potential speakers.
Each meeting has its own format, opening script, and quirks. Use the guide for the meeting you’re hosting: