Who currently holds each service position in the group.
Bereavement
Responsibility: Mails bereavement cards and provides a report at the business meeting.
Bookie
Responsibility: Research and reach out to other online Zoom meetings to inquire if they’re looking for speakers. If so, get the meeting time, day, ID, password, and available dates. Go through the group list and ask members to share their experience, strength, and hope, then provide the speaker with all required meeting info and the date they’re speaking. Notify the group with the Hollywood speaker’s name and location. Pass information along to the Calendar scribe so it goes on the group Google Calendar. Place the info in the Everyone chat on the nightly meeting 3–4 days before the speaking engagement. Provides a report at the business meeting.
Breakout Room Setup
Responsibility: Splits up the Wednesday 7 PM meeting into breakout rooms. Requires a computer — cannot be done on a mobile device.
Business Meeting Chairperson
Responsibility: Chairs the bi-monthly business meeting.
Calendar
Responsibility: Manages and updates the group calendar.
Chairperson
Responsibility: Chairs the daily 7 PM meeting.
Host Coordinator — Daily 7 PM EST
Responsibility: Gets the chairperson for the daily 7 PM meeting.
Host Coordinator — Saturday & Sunday 11 AM EST
Responsibility: Gets speakers for the weekend morning meetings.
Host Coordinator — Friday & Saturday 10 PM EST
Responsibility: Gets hosts for the Friday and Saturday night Dealer’s Choice meetings.
IT / Web Admin
Responsibility: Manages the website, meets with the group and gets approval for significant changes.
Medallions
Responsibility: Mails medallions to members celebrating an anniversary or birthday.
Meeting Trainer
Responsibility: Meets with weekly chairperson and explains the process.
Secretary
Responsibility:
1. Attends, documents, and reads the meeting minutes from the previous business meeting.
2. Greets new meeting attendees, encourages people to become members of the group, and directs them to the website to sign up. Sends a monthly email to the group with the current members list. Sends chats to newcomers periodically for several weeks letting them know that we care that they are attending and contributing.
Dear [Name],
Welcome to the Hollywood Squares. We’re glad you’re here. We look forward to hearing a few words from you this evening. It is our hope that you will enjoy this meeting enough to come back.
As a newcomer to this meeting, we don’t know anything about you. If you are new to AA, we suggest that you get a sponsor, get a home group, attend 90 meetings in 90 days, and don’t drink, no matter what.
We encourage you to send me a chat with your email address so I can send you a Member List. That has everyone’s names, phone numbers, and email addresses. You can use this list to call us to talk or for help when you get an urge to drink.
In Brotherhood,
[First Name Last Initial] — call or text 24/7
Dear [Name],
Welcome to the Hollywood Squares. We feel honored to have you here this evening to share your experience, strength, and hope with us. We hope you enjoy this meeting enough to return. Thank you for your service.
In Brotherhood,
[First Name Last Initial] — call or text 24/7
Treasurer
Responsibility: Collects the 7th Tradition, pays all bills, maintains a prudent reserve, and provides a report at the business meeting.
Google Phone Monitor
Responsibility: Answers incoming calls for the meeting password. The incoming caller ID is passed to each phone monitor in rotation.