February 21, 2025

Meeting Summary for Hollywood Squares Mens's Personal Meeting Room

Feb 21, 2025 06:31 PM Eastern Time (US and Canada) ID: 589 590 9202

Quick recap

The team discussed various administrative matters, including bereavement policies, website updates, and meeting formats. They also addressed technical issues related to AI features and phone number setups, and considered solutions such as Google Voice and direct phone numbers. Lastly, they discussed the transition of responsibilities and the role of a new greeter in their meetings.

Next steps

Chris to configure the Google Voice settings to allow phone numbers to pass through directly, enabling callback and texting capabilities.

Steve to test the new phone number configuration and report back on its effectiveness.

Jeremy to begin his role as backup greeter, focusing on welcoming new attendees to the meetings.

John A. to continue his role as primary greeter for the group meetings.

Chris to provide necessary support and guidance to Steve and others regarding the use of the Google Voice app.

Group members to evaluate the new phone number system over the next few weeks and provide feedback at the next business meeting.

Summary

Team Updates and Assignments Discussed

Paul led the meeting, with various team members contributing. Mike discussed bereavement matters, while Chris updated the website and calendar. John R. reported on the Happy Hour Group and the Self Fixing Group, and thanked Steve and Mike for their contributions. Matt provided a treasure report, and Dan updated on medallions. Steve and Mike were assigned to host assignments for the weekend. The team also discussed the need for a meeting trainer, with Jerry absent. The conversation ended with Chris asking for the minutes from the previous month to be read.

Meeting Format, Donations, and AI Features

In the meeting, Paul led the discussion about meeting format and donation allocation. The group decided to make their meetings open with discussions confined to alcoholism, and considered having a Google voice number for easy access to meeting information. They also discussed the allocation of donations with 20% to Oia and remaining balance after expenses and prudent reserve going to GSL. Technical issues related to AI features and the use of Genesis on Google Meets were also addressed. The group decided to update the meeting directions to include enabling AI transcription at the beginning of the meetings. John A proposed having an official greeter for new members, which was seconded by Steve. The group voted to confirm John A as the greeter and nominated Jeremy as a backup. The conversation ended with the addition of new business items.

Phone Number Setup and Solutions

In the meeting, Steve raised concerns about the current phone number setup for the Hollywood Squares group, noting that it doesn't allow for immediate callbacks or texting back of passwords. Chris suggested a solution to this issue, which involves a setting change that would allow the phone number to pass through, enabling texting and callbacks. However, this would also show the caller's number, which some group members, like Richard, are concerned about due to spam calls. Chris also mentioned an app called Google Voice that could manage all the calls and texts. The group decided to consider both options and weigh the pros and cons before making a decision.

Phone System Changes and Transitions

The group discusses changes to their phone system for handling calls. They decide to try using direct phone numbers without the Google app for a few weeks to see how it works. Chris explains that the change has already been implemented and they test it during the meeting. The group also discusses the process for transitioning responsibilities when new people take over roles in July. Jeremy is given instructions on his new greeter role. The meeting concludes with some joking around about members' appearances and sobriety dates.