May 1, 2026
Meeting Summary for Hollywood Squares Mens's Personal Meeting Room
May 01, 2026 06:42 PM Eastern Time (US and Canada) ID: 589 590 9202
Quick recap
This business meeting focused on group updates and reporting across various committee roles. The group reviewed speaker commitments, including upcoming talks by David from Leesburg and Freddie T at the DuPont Circle Group, and discussed challenges with host scheduling and calendar management. Key updates included Frank's efforts to coordinate hosts through email outreach, with mixed results due to limited volunteer response, and the approval of Mike O as Stan's assistant for the 7 PM host position. The group also addressed technical issues with transcription features in Zoom meetings and discussed the need to reorganize the member phone list by sobriety date to improve host training and meeting coordination. Financial updates showed a current balance of $1,502.62, with planned disbursements to GSO and online AA. Several members raised concerns about email delivery issues and the need to update contact information in the system.
Next steps
Cameron
Start posting commitments and reach out to group members to fill commitments.
Frank
Fill remaining May and June host dates for Friday/Saturday night meetings and send updates to John R. as names are collected.
Jeremy
Continue welcoming people and reaching out to new members to collect contact info and encourage participation.
Jerry (Colorado)
Consider ways to improve meeting information dissemination and coordinate with Steve and others to support Jack by arranging CAPE members to visit or pick up Jack for meetings when possible.
Recommend that all assigned hosts contact the host trainer (Jerry) for 5-15 minutes of training before hosting, and communicate this expectation to the group.
John R.
Update the calendar with all received information and manage the commitments calendar; all members to check the calendar and reach out to John R. or help as needed to set up on personal devices.
Matt
Send Marcus' info to the appropriate person to ensure he is added to the email list.
Talk to Chris Rizzo to figure out the status/options regarding the Zoom transcription feature and report back to the group.
Stan
Set up weekly 7PM host schedule through June.
Steve
Ensure information about chair people for the 7 o'clock Saturday, Sunday morning, and evening meetings is updated and accurate.
Show Frank (and interested hosts) the method for quickly filling host slots at a meeting, and consider documenting the process.
Steve D.
Continue to fill pending 11am meeting host dates (notably 9th and 10th) and follow up with Scott in Cape Cod and others as needed.
Collaboration
Chris Rizzo (or relevant IT/web person): Add Marcus and Paul D. to the group email list.
Skip (with Chris Rizzo): Work on categorizing the phone list by sobriety month and determine how to incorporate it into the website, then report back to the group.
Jerry (Colorado) and/or Richard: Speak to Chris Rizzo (and/or Skip) about implementing the sobriety month phone list and report progress.
Summary
Speaker Commitments and Scheduling Updates
The meeting covered updates on speaker commitments, with Kim reporting upcoming talks and Steve discussing scheduling challenges. Cameron was tasked with posting commitments and reaching out to group members, while Steve was to ensure information about chairpeople for weekend meetings. Frank from Dallas reported progress on filling host coordinator roles for May and June but expressed challenges in securing volunteers, leading to the creation of a mailing list to streamline communication. The treasury report showed a current balance of $1,502.62, with planned disbursements to GSO and online AA, and a prudent reserve being maintained.
Administrative and Hosting Decisions Meeting
The group discussed several administrative matters and made decisions on hosting and membership management. They approved Mike O as Stan's backup for the 7 PM host position. The group addressed issues with email distribution and transcription features in Zoom, with Matt agreeing to discuss transcription options with Chris Rizzo. Richard and Jerry proposed creating a second phone list organized by sobriety month to help hosts identify members celebrating that week, with Skip tasked to work with Chris Rizzo to implement this change. The conversation ended with a discussion about hosting training needs, particularly for new and returning hosts of dealer's choice and step meetings.