In most groups, the chairperson or another officer calls the business meeting, which ordinarily is held on a monthly or quarterly basis. While some groups may occasionally permit nonmembers to attend, the group may request that only home group members participate or vote.

The order of business may include electing new officers; scheduling meetings; receiving and discussing the treasurer’s periodic financial reports; hearing progress reports from the general service representative and other group servants; and apportioning excess funds among the local intergroup, GSO, and the area and district treasuries.

Hollywood Squares holds a bi-monthly business meeting. All members are encouraged to attend.

Who

All group members

What

Discuss group business and make motions, using a simplified version of Robert’s Rules of Order

Where

Zoom — right after the regular meeting

When

Every other Friday, 8:00 PM Eastern

1. Enable Zoom AI Companion — see the setup card below.
2. Open with a moment of silence and the Serenity Prayer.
3. Read the minutes from last meeting — business meeting archives.
4. Officer reports:
   • Bereavement
   • Bookie
   • Calendar
   • IT / Website
   • Treasurer
   • Medallions
   • Meeting Trainer
   • Host Assigners (Daily, Weekend AM & PM)
   • Secretary (Greeter / Member list / Scribe / Minutes)
5. Old Business or Tabled Votes — call items from last month’s minutes to the floor.
6. New Business — call for new motions.
7. Motion to close — once passed, close with the Lord’s Prayer.
8. Shut off the Zoom AI Companion.

• All participants are muted but can unmute themselves to share.
• Sharing is done by recognition of a raised Zoom hand.
• A loose adaptation of Robert’s Rules of Order applies: motions made and seconded, then discussion, then a yea-or-nay vote by raised hands.
• Motions critical to the group are tabled for one week before being voted on.

1. Sign in to the Zoom Workplace desktop or mobile app.
2. Click or tap the AI Companion icon to start or stop recording.