August 08, 2026
Meeting Summary for Hollywood Squares Mens's Personal Meeting Room
Aug 07, 2026 06:33 PM Eastern Time (US and Canada)ID: 589 590 9202
Quick recap
This was a business meeting where various positions and responsibilities were reviewed, including Bookie (Daniel reporting on bookings and working with Kathy in Canada), Breakout room (Richard as assistant reporting all going well), Calendar (John confirming it's up to date with new members to be added), and 7 PM hosts (Mike reporting all weeks booked through October except two weeks, with November and December being worked on). The main focus was on Chris presenting two significant IT enhancements: a new self-hosted calendar system that automatically pulls information from the phone list and eliminates the need for manual date entry, and a community board featuring both live chat and forum functionality for members to connect. Both proposals were approved by the group, with the calendar system moving away from Google's multi-factor authentication issues and the community board providing a new way for members to discuss topics and coordinate activities like the upcoming Clambake.
Next steps
Chris
Investigate syncing the new calendar with local calendar apps on phones.
Clean up the text and layout of the new community board (live chat and forum) to make it clearer.
Grant calendar editor rights to those who need access (e.g., John and others) upon request.
Dan
Provide a complete treasury report at the next meeting.
Jesse
Catch up on sending out medallions after returning home from being away.
John
Add the couple of new members from Chris to the calendar tonight.
Mike
Fill the two remaining open weeks for 7:00 PM hosts between now and the end of October.
Peter
Announce the new community board (chat/forum) during meetings leading up to the Clambake, and drop the link in the chat.
Summary
Team Updates and Calendar Planning
The meeting covered updates from various team members on their responsibilities. Daniel reported that the Bookie program was progressing well with bookings and collaboration with Kathy in Canada. Cameron confirmed that weekend meetings through March 2027 were fully hosted and September hosts would be notified by the end of August. Jesse provided an update on medallions, noting he was behind on processing submissions due to travel but would catch up upon return. Mike reported that hosting slots were booked through October with most weeks filled, though Thanksgiving and Christmas weeks remained available. The conversation ended with plans to form an ad hoc committee to purge the calendar, involving Bob, Gary, Steve, and one additional person.
Self-Hosted Calendar System Implementation
The group discussed Chris's new self-hosted calendar system, which automatically pulls information from their phone list and eliminates the need for manual date entry. The calendar allows members to view anniversary dates and contact information when logged in, and organizers can easily manage and edit events. The group voted to accept Chris's proposal to implement this new calendar system, replacing their previous Google-hosted calendar.
Community Board Feature Implementation
Chris presented a new community board feature for the website that includes both a live chat and a forum section, requiring members to log in with their email addresses to access it. The group approved the motion to implement this feature, with Bob and Peter expressing particular enthusiasm for its potential use during upcoming events like the clambake. The team agreed to maintain separate views for live chat and forum, and Peter suggested that the host should announce the community board during future meetings to raise awareness among members.