June 12, 2026

Written By Hollywood Squares

Meeting Summary for Hollywood Squares Mens's Personal Meeting Room

Jun 12, 2026 06:43 PM Eastern Time (US and Canada) ID: 589 590 9202



Quick recap

This was a business meeting for the Hollywood Squares Men's Group where members discussed and assigned various committee positions. Paul led the meeting and went through available jobs, with members volunteering or being nominated for roles including bookie, breakout room setup, business meeting chairperson, calendar management, host coordination, speaker coordination for weekend meetings, and medallion distribution. Several positions were filled immediately, including Daniel taking the bookie role, Gary continuing as breakout room setup coordinator, Bob Kay becoming business meeting chairperson, John taking over weekend host coordination, and Jesse accepting the medallion position. The group also reviewed old business from their previous meeting including website updates and speaker commitments, and discussed new security measures following a recent Zoom bombing incident. Peter provided detailed recommendations for enhancing meeting security, including restricting renaming, chat permissions, and unmuting functions, though the group expressed caution about adding complexity to hosts' responsibilities given the low frequency of incidents.

Next steps

Arthur

  • Provide Chris with all details (times, locations, contact info, seat count, confirmations) for the clambake and dinner events for the website.

Bob K

  • Take over the "business meeting chairperson" position starting July 1, 2026. Matt will be the backup.

Cameron

  • Continue to post commitments and reach out to group members to fill speaking/commitment slots, especially for upcoming June commitments and the Dublin meetings.

Chris

  • Reach out to Daniel to discuss a potential transition of the IT/web administration role.

  • Add a line to the website for Mike O's assistant host coordinator role.

  • Update the website to correct the job description for the Saturday and Sunday 11 a.m. position (it's for hosts, not speakers).

  • Add a section to the website outlining security procedures (what to do if the meeting is "bombed").

Daniel

  • Take over the "bookie" position (research and reach out to other online Zoom meetings for speakers) starting July 1, 2026. Train with Cameron for about three weeks before the start date.

Frank

  • Continue to fill July and August PM host slots and update the calendar accordingly.

Gary

  • Continue in the "breakout room setup" position for another six months, starting July 1, 2026. Richard will be the backup.

Jeremy

  • Continue in the "secretary/greeter" position for another six months, starting July 1, 2026.

Jerry (in Colorado)

  • Continue to coordinate with Steve and others to support Jack by arranging CAP members to visit or pick up Jack for meetings.

Jesse

  • Take over the "medallions" position (mail medallions to members celebrating anniversaries or birthdays) starting July 1, 2026. Scott B will train him.

John (from San Diego)

  • Take over the "Saturday and Sunday 11 a.m. EST host coordinator" position starting July 1, 2026.

John R

  • Update the calendar with all received information and manage the commitments calendar.

Matt

  • Send Marcus's info to the appropriate person and ensure he is added to the email list. Follow up with Chris Rizzo regarding the Zoom transcription feature.

Mike (Stan's assistant)

  • Continue to recruit and schedule hosts for the 7 p.m. daily meeting for July and August.

Mike T (West)

  • Take over the "Friday and Saturday 10 p.m. EST host coordinator" position starting July 1, 2026.

Scott

  • Finalize golf event location and details with Scotty G, then send information to Chris and coordinate with Arthur on timing.

Stan

  • Set up the weekly 7 p.m. host schedule through June and recruit for July and August hosts.

Steve

  • Ensure information about the chairpeople for Saturday, Sunday morning, and evening meetings is updated and accurate. Fill out the registration form and send it to OIAA to register the group for the International Online Convention.

  • Send the updated host schedule through June 21st to John R for the calendar.

Steve D

  • Continue to fill pending 11 a.m. meeting host slots, especially for the 9th and 10th. Coordinate with volunteers to fill weekend AM slots.

Tom

  • Take over the "meeting trainer" position starting July 1, 2026.

Collaboration

  • Richard, Danielle, and Mike L: Continue in the "phone calls from the online" position.

  • Skip and Chris Rizzo: Work on categorizing the phone list by sobriety month and determine how to incorporate it into the website, then report back to the group.

  • Jerry in Colorado and Richard: Speak to Chris Rizzo and/or Skip about implementing the Sobriety Month phone list and report progress.

  • All assigned hosts: Contact Jerry (meeting trainer) for 5 to 15 minutes of training before hosting their first meeting.

  • All members: Check the calendar and reach out to John R or help as needed to set up on personal devices.

Summary

Bookie Position Leadership Transition

The meeting focused on reviewing available jobs within the group, with particular attention to the "bookie" position responsible for finding speakers for online Zoom meetings. Cameron currently holds the 6-month term position, which expires on July 26th, and after nominations and discussion, Daniel was elected to take over the role. The group clarified that the incoming position holder would have a three-week mentorship period with the outgoing person to learn the responsibilities, which include researching speakers, coordinating meeting details, and providing reports at business meetings.

Organizational Position Filling Meeting

The meeting focused on reviewing and filling various positions within the organization, with terms and responsibilities outlined for each role. Gary was reappointed as the breakout room setup coordinator, Bob Kay was elected as the new business meeting chairperson with Matt as backup, and John was appointed to handle weekend host coordination. Other positions filled included Mike T.-West for Friday/Saturday night dealer's choice meetings, Jesse for medallions, Tom for meeting trainer, and Jeremy for secretary, with some positions like IT web administration and host coordinator remaining unchanged.

Committee Updates and Security Measures

The meeting covered updates on committee roles, website redesign, and security measures following a recent Zoom bombing incident. Chris presented a new website with improved features, which the group unanimously approved to implement immediately. The discussion on security focused on restrictions like renaming and unmuting participants, with Peter suggesting additional measures while acknowledging the need to balance security with usability. Action items were assigned to various members, including website updates, host scheduling, and implementing security protocols, with plans to document procedures for handling future incidents.

Hollywood Squares
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June 5, 2026